commumee refers to all applications and services of commumee UG (limited liability) & Co. KG. With these data protection regulations we would like to inform you how commumee handles your data and which data you can share with other users in the context of events.

Name and address of the person responsible

The person responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

commumee UG (limited liability) & Co. KG
Franz-Joseph-Strasse 11
80801 Munich

Germany

Phone: +49 (0) 89/90422170
Email: info@commumee.de
Website: www.commumee.de

Name and address of the data protection officer

According to the General Data Protection Regulation, the person responsible does not have to appoint a separate data protection officer.

Supervisory authority and contact person for complaints

This is the responsible supervisory authority and contact person for complaints

Bavarian State Office for Data Protection Supervision
P.O. Box 606
91511 Ansbach
Germany

Phone: +49 (0) 981 53 1300
Fax: +49 (0) 981 53 98 1300
Email: poststelle@lda.bayern.de
Website: https://www.lda.bayern.de

Fixed terms of these data protection regulations

A list and definitions of terms in our data protection regulations can be found here: About the definitions of terms

General information on the processing of personal data

a) Scope of the processing of personal data

In principle, we only process personal data of our users insofar as this is necessary to provide a functional website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.

b) Legal basis for processing personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Article 6 (1) lit. b GDPR as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfill a legal obligation to which our company is subject, Art. 6 Para. 1 lit. c GDPR as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR as the legal basis for processing.

c) Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage can also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data in order to conclude or fulfill a contract.

Cooperation with contract processors and third parties

a) Description and scope of data processing

In order to fulfill our contractual obligations or to provide our services, it may be necessary to grant other persons or companies (so-called “processors” or “third parties”) access to data. In principle, this only takes place with legal permission, the consent of the person concerned or on the basis of a legitimate interest of the person responsible.

b) Legal basis for data processing

The legal basis for cooperation with third parties or processors is Article 28 GDPR.

c) Purpose of data processing

The cooperation with third parties or contract processors can serve the following purposes:

Performance of a contract to which the data subject is a party. This also includes pre-contractual measures. Legal basis: Art. 6 Para. 1 lit. b GDPR
Compliance with legal obligations. Legal basis: Art. 6 Para. 1 lit. c GDPR
Legitimate interests of the person responsible. Legal basis: Art. 6 Para. 1 lit. f GDPR
d) Duration of storage

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage can also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data in order to conclude or fulfill a contract.

e) Opposition and removal option

Since the cooperation with third parties or contract processors takes place exclusively for purposes that serve the fulfillment of a contract, a legal obligation or a legitimate interest of the person responsible, there is no possibility of objection.

Provision of the website and creation of log files

a) Description and scope of data processing

Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

Information about the browser type and the version used
The user’s operating system
The user’s internet service provider
The user’s IP address
Date and time of access
Websites from which the user’s system reached our website
Websites that are accessed by the user’s system via our website
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

b) Legal basis for data processing

The legal basis for the temporary storage of the data and the log files is Art. 6 Para. 1 lit. f GDPR.

c) Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this, the user’s IP address must be stored for the duration of the session.

The storage in log files takes place in order to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing in accordance with Art. 6 Paragraph 1 lit. f GDPR.

d) Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after 14 days at the latest. Any further storage is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the accessing client.

e) Opposition and removal option

The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.

Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user calls up a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be clearly identified when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can also be identified after changing pages.

The following data is stored and transmitted in the cookies:

Randomly generated token

b) Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 Para. 1 lit. f GDPR.

c) Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after changing pages.

We need cookies for the following applications:

A list of the applications follows. Examples can be:

Registration for events / ticket purchase
Acceptance of language settings
The user data collected by technically necessary cookies are not used to create user profiles.

Our legitimate interest in processing personal data in accordance with Art. 6 Paragraph 1 lit. f GDPR.

d) Duration of storage, possibility of objection and removal

Cookies are stored on the user’s computer and transmitted to our website from there. As a user, you therefore have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used in full.

Registration for a commumeeID

a) Description and scope of data processing

On our website, we offer users the opportunity to register by providing personal data. The data is entered in an input mask and transmitted to us and stored. The data will only be passed on to third parties if the data is required to fulfill a contract to which the data subject is a party. This also applies to processing operations that are necessary to carry out pre-contractual measures.

The following data is collected during the registration process:

The user’s email address (mandatory)
The user’s first and last name (mandatory)
The user’s date of birth (mandatory)
The gender of the user (mandatory)
The address of the user (mandatory)
The user’s phone number
Mandatory data are marked.

At the time of registration, the following data is also stored:

The user’s IP address
Date and time of registration
As part of the registration process, the user’s consent to the processing of this data is obtained.

b) Legal basis for data processing

The legal basis for processing the data is Art. 6 Para. 1 lit. a GDPR.

If the registration is used to fulfill a contract to which the user is a party or to carry out pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 Para. 1 lit. b GDPR.

c) Purpose of data processing

A registration of the user is necessary for the availability of certain content and services on our website.

commumee is an application for managing participants at events. With the registration we would like to offer the user the possibility to save his data centrally and to be able to register for several events or events of different providers without entering his data again.

In addition, data processing serves to prevent improper use.

d) Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

This is the case for the data collected during the registration process if the registration on our website is canceled or changed.

e) Opposition and removal option

As a user, you can cancel your registration at any time. You can have the data stored about you changed at any time.

The account can be deleted by notifying the person responsible by email or post.

Registration for an event / ticket purchase

a) Description and scope of data processing

On our website, we offer users the opportunity to register for third-party events by providing personal data. In this case, commumee acts as a processor. The data is entered in an input mask and transmitted to us and stored. The data will only be passed on to third parties if the data is required to fulfill a contract to which the data subject is a party. This also applies to processing operations that are necessary to carry out pre-contractual measures.

The scope of the data processing can be found in the organizer’s privacy policy.

At the time of registration, the following data is also stored:

The user’s IP address
Date and time of registration
As part of the registration process, the user’s consent to the processing of this data is obtained.

b) Legal basis for data processing

The legal basis for processing the data is Art. 6 Para. 1 lit. a GDPR.

If the registration is used to fulfill a contract to which the user is a party or to carry out pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 Para. 1 lit. b GDPR.

c) Purpose of data processing

Registration of the user is required to fulfill a contract with the user or to carry out pre-contractual measures.

Which data is necessary and why for the fulfillment of a contract can be found in the organizer’s privacy policy.

d) Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

This is the case during the registration process to fulfill a contract or to carry out pre-contractual measures when the data is no longer required for the execution of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to meet contractual or legal obligations.

Continuing obligations require the storage of personal data during the term of the contract. In addition, warranty periods must be observed and the storage of data for tax purposes. Which storage periods have to be adhered to cannot be specified in general terms, but must be determined in each individual case for the respective contracts and contracting parties.

e) Opposition and removal option

If the data is required to fulfill a contract or to carry out pre-contractual measures, premature deletion of the data is only possible if there are no contractual or legal obligations to prevent deletion.

Other business activities

a) Description and scope of data processing

The person responsible processes data in the context of other business activities. These data include, for example:

Customer master data (company names, persons responsible, contact details, etc.)
Billing data (billing address, bank details, invoices, etc.)
Communication data (e-mail, written telephone logs, etc.)
Content data (concepts, marketing material, schedules, etc.)
other data that arise in the course of regular business activities.

b) Legal basis for data processing

Performance of a contract to which the data subject is a party. This also includes pre-contractual measures. Legal basis: Art. 6 Para. 1 lit. b GDPR
Compliance with legal obligations. Legal basis: Art. 6 Para. 1 lit. c GDPR
Legitimate interests of the person responsible. Legal basis: Art. 6 Para. 1 lit. f GDPR
c) Purpose of data processing

The purpose of data processing is to provide our services to customers and interested parties, as well as the administration of our company.

d) Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

This is the case for the performance of a contract or for the implementation of pre-contractual measures when the data is no longer required for the implementation of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to meet contractual or legal obligations.

Continuing obligations require the storage of personal data during the term of the contract. In addition, warranty periods must be observed and the storage of data for tax purposes. Which storage periods have to be adhered to cannot be specified in general terms, but must be determined in each individual case for the respective contracts and contracting parties.

e) Opposition and removal option

Since the data processing takes place for purposes that serve the fulfillment of a contract, a legal obligation or a legitimate interest of the person responsible, there is no possibility of objection.

Rights of the data subject

The following list includes all rights of the data subjects under the GDPR. Rights that are not relevant for your own website do not have to be mentioned. The list can be shortened to this extent.

If your personal data is processed, you are the person concerned within the meaning of the GDPR and you have the following rights vis-à-vis the person responsible:

Right of providing information

You can request confirmation from the person responsible as to whether personal data relating to you is being processed by us.

If such processing has taken place, you can request the following information from the person responsible:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data that are processed;

(3) the recipients or the categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed;

(4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;

(5) the existence of a right to correction or deletion of your personal data, a right to restrict processing by the person responsible or a right to object to this processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) all available information on the origin of the data if the personal data are not collected from the data subject;

(8) The existence of automated decision-making including profiling in accordance with Art. 22 Paragraphs 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether the personal data relating to you is being transmitted to a third country or to an international organization. In this context, you can request to be informed about the appropriate guarantees in accordance with Art. 46 GDPR to be informed in connection with the transfer.

Right to rectification

You have a right to correction and / or completion vis-à-vis the person responsible if the processed personal data concerning you is incorrect or incomplete. The person responsible must make the correction immediately.

Right to restriction of processing

You can request the restriction of the processing of your personal data under the following conditions:

(1) if you dispute the correctness of the personal data concerning you for a period of time that enables the person responsible to check the correctness of the personal data;

(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3) the controller no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or

(4) if you have objected to the processing in accordance with Art. 21 Paragraph 1 GDPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of your personal data has been restricted, this data – apart from its storage – may only be used with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest processed by the Union or a Member State.

Has the processing been restricted according to the o.g. Restricted requirements, you will be informed by the person responsible before the restriction is lifted.

Right to cancellation

a) Obligation to delete

You can request the person responsible to delete the personal data concerning you immediately, and the person responsible is obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing was based in accordance with. Art. 6 para. 1 lit. a or Art. 9 Para. 2 lit. a GDPR, and there is no other legal basis for the processing.

(3) According to Art. 21 Para. 1 GDPR objection to the processing and there are no overriding legitimate reasons for the processing, or you object acc. Art. 21 para. 2 GDPR objection to the processing.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of the personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the member states to which the person responsible is subject.

(6) The personal data relating to you were collected in relation to information society services offered in accordance with Art. 8 Para. 1 GDPR.

b) Information to third parties

If the person responsible has made the personal data concerning you public and is acc. According to Art. 17 Para. 1 GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform those responsible for data processing who process the personal data that you are the data subject You have requested that you delete all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to deletion does not exist if processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) To fulfill a legal obligation that requires processing under the law of the Union or of the Member States to which the person responsible is subject, or to perform a task that is in the public interest or in the exercise of official authority that is transferred to the person responsible has been;

(3) for reasons of public interest in the area of ​​public health in accordance with Art. 9 Para. 2 lit. h and i as well as Art. 9 Para. 3 GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes acc. Art. 89 para. 1 GDPR, insofar as the right mentioned under section a) is likely to make the realization of the objectives of this processing impossible or seriously impair it, or

(5) for the establishment, exercise or defense of legal claims.

Right to be informed

If you have asserted the right to correction, deletion or restriction of processing against the person responsible, the person responsible is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this turns out to be impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the person responsible.

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the person responsible, in a structured, common and machine-readable format. You also have the right to transfer this data to another person in charge without hindrance from the person in charge to whom the personal data was provided, provided that

(1) the processing is based on consent in accordance with. Art. 6 para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract according to. Art. 6 para. 1 lit. b GDPR is based and

(2) the processing is carried out using automated procedures.

In exercising this right, you also have the right to have your personal data transmitted directly from one person responsible to another, insofar as this is technically feasible. This must not impair the freedoms and rights of other people.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or takes place in the exercise of official authority that has been transferred to the person responsible.

Right to object

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Art. 6 Para. 1 lit. e or f DSGVO takes place to object; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal data concerning you unless he can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed in order to operate direct mail, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

In connection with the use of information society services – regardless of Directive 2002/58 / EC – you have the option of exercising your right of objection by means of automated processes that use technical specifications.

Right to withdraw the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. Withdrawing your consent does not affect the legality of the processing carried out on the basis of your consent up until the withdrawal.

Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which has legal effects on you or which significantly affects you in a similar manner. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the person responsible,

(2) is permissible on the basis of legal provisions of the Union or of the member states to which the person responsible is subject and these legal provisions contain appropriate measures to safeguard your rights and freedoms and your legitimate interests or

(3) takes place with your express consent.

However, these decisions may not be based on special categories of personal data according to Art. 9 Para. 1 GDPR, unless Art. 9 Para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

With regard to the cases mentioned in (1) and (3), the person responsible shall take appropriate measures to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain intervention by a person on the part of the person responsible, to express their own point of view and heard on contesting the decision.

Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged violation, if you are of the opinion that the processing of your personal data is against violates the GDPR.

The supervisory authority to which the complaint was lodged informs the complainant about the status and results of the complaint, including the possibility of a judicial remedy according to Art. 78 GDPR.

Use of Google Analytics

a) Description and scope of data processing

We use the web analysis tool Google Analytics from Google Inc. (“Google”) for the purpose of tailoring the website. Google Analytics uses so-called “cookies”, text files that are stored on your computer and that enable your use of the website to be analyzed. The information generated by the cookie about your use of this website (including your IP address) is transferred to a Google server in the USA and stored there. We use the so-called “_anonymizeIp ()” script, which ensures that your IP address (after geo-localization has been carried out) is anonymized by Google immediately. Google will use this information to evaluate your use of the website, to compile reports on website activity for the website operator and to provide other services relating to website activity and internet usage. Google may also transfer this information to third parties if this is required by law or if third parties process this data on behalf of Google. Google will not associate your IP address with other Google data.

b) Legal basis for data processing

We have an order processing contract in accordance with Art. 28 GDPR concluded with Google.

c) Purpose of data processing

Performance of a contract to which the data subject is a party. This also includes pre-contractual measures. Legal basis: Art. 6 Para. 1 lit. b GDPR
Legitimate interests of the person responsible. Legal basis: Art. 6 Para. 1 lit. f GDPR
d) Duration of storage, possibility of objection and removal

Google is certified under the so-called Privacy Shield Agreement and has committed itself to complying with European data protection law. More information on this: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

You can prevent the installation of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. Google also offers so-called deactivation tools for some Internet browsers with which you can prevent the recording and analysis of your user behavior. You can find more information and download options for these tools here: http://tools.google.com/dlpage/gaoptout?hl=de